Production companies know that even the most carefully planned film shoot can be derailed by one overlooked shipping detail. Tight budgets, narrow shoot windows, and high-value equipment demand a logistics strategy that’s not only fast and secure but also cost-efficient and flexible. At EFM Global, we’ve helped productions of every scale solve the challenges of film logistics with smart planning, expert execution, and global support.
This guide outlines actionable best practices production teams can use to streamline their film logistics, from packaging to customs clearance, to avoid delays and manage costs without compromising control.
Build Your Shipping Plan Around the Production Schedule
Align your shipping calendar with your shooting calendar from the beginning. The more proactive your approach, the more options you’ll have for efficient, cost-effective routes.
Adding logistics to your production calendar early also gives you more negotiating power with carriers and shipping partners. Rather than booking last-minute premium rates, you can schedule pickups and deliveries around lower-cost lanes and times. This allows for more flexibility and improves coordination across departments that rely on synchronised load-ins, like set construction or wardrobe. Working with a logistics partner who understands these dependencies, like EFM, ensures that transport plans integrate seamlessly into the full production pipeline.
Checklist:
- Confirm all production dates, location shifts, and delivery windows
- Identify gear needs for each stage of the shoot
- Share final schedules with your logistics provider as early as possible
EFM works closely with production coordinators to adjust shipping plans dynamically as schedules shift, helping you stay on time without incurring rush fees.
Choose the Right Packaging and Handling
Packaging is one of the most overlooked ways to save both time and money. Smart packaging protects assets, reduces load times, and improves efficiency at every point along the shipping journey.
Checklist:
- Use standardised, stackable cases to maximise freight space
- Pre-label containers by department and shooting sequence
- Add protective padding based on asset fragility, not just value
- Include a detailed manifest inside each container
As a trusted film production shipping company, EFM customises packaging strategies based on each project’s mix of sensitive gear, props, and scenery, helping avoid damage claims and setup delays.
Optimise Routes Without Sacrificing Speed
Fast doesn’t have to mean expensive. With the right planning and partners, you can build a logistics network that balances urgency with efficiency.
Checklist:
- Identify staging hubs or intermediate drop points
- Bundle shipments that travel the same route
- Use multi-modal transport when timelines allow
- Plan for return shipping in advance
EFM leverages a global partner network and real-time route modelling to identify creative options that avoid bottlenecks and minimise cost.
Prepare for Customs the Right Way
International shoots require detailed documentation, familiarity with local regulations, and plenty of lead time to get approvals.
Checklist:
- Work with a logistics partner that understands ATA Carnets and film-specific clearances
- Itemise every piece of gear with accurate descriptions and values
- Prepare dual-language manifests when needed
- Submit documentation early to avoid customs delays
EFM’s customs team specialises in film logistics support, guiding production clients through permits, temporary imports, and bonded warehousing to ensure nothing gets stuck in transit.
Why EFM?
EFM Global is more than a film production shipping company; we’re a strategic partner for productions that need reliability, cost control, and full visibility. From small indie shoots to major international features, we bring the same focus: keeping your production moving smoothly, on time, and on budget.
Our dedicated team offers tailored support throughout every phase of production, including contingency planning, asset tracking, and real-time adjustments to avoid costly disruptions. We collaborate closely with line producers, location managers, and production supervisors to build logistics frameworks that scale with your shoot and align with your creative objectives. From pre-production to wrap, EFM acts as an extension of your team, problem-solving before problems arise.
Let us help you take the guesswork out of film logistics. If you’re planning your next production, contact our team to find out how we can support your goals.
